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| Exchange Received Time 29/08/2017 16:20:04 Exchange Disseminated Time 29/08/2017 16:20:10 Time Taken 00:00:06 | SUB: NOTICE OF 13TH ANNUAL GENERAL MEETING, BOOK CLOSURE AND E- VOTING
Notice is hereby given that the THIRTEENTH ANNUAL GENERAL MEETING (AGM) of the members of Gallantt Metal Limited will be held on TUESDAY, 26TH SEPTEMBER, 2017 AT 3.30 P.M. at Bharatiya Bhasha Parishad, 36A, Shakespeare Sarani, 4th Floor, Kolkata - 700 017 to transact the business as set out in the notice convening the meeting.
In compliance with provisions of Section 108 of the Companies Act, 2013, Rule 20 of the Companies (Management and Administration) Rules, 2014 as amended by the Companies (Management and Administration) Amendment Rules, 2015 and Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements), Regulations, 2015, the Company is pleased to provide e-voting facilities to its Members enabling them to cast their votes electronically for all the resolutions as set out for the AGM Notice dated 6th August, 2017. The Company has availed the e-voting services as provided by National Securities Depository Limited (NSDL). The Board of Directors of the Company has appointed Mr. Tanmay Kumar Saha, Practising Company Secretary, Kolkata as scrutinizer for conducting the remote e-voting process in a fair and transparent manner. The voting rights of members shall be as per the number of equity shares held by the members as on the cut- off date which is 19th September, 2017. The notice is being sent to all the Members, whose names appeared in the Register of Member / Record of Depositories as on 18th August, 2017.
All the members are informed that:
I. The cut-off date for determining the eligibility to vote by electronic means is Tuesday, 19th September, 2017;
II. The remote e-voting shall commence from Saturday, 23rd September, 2017 at 9.00 a.m. and shall end on Monday, 25th September, 2017 at 5:00 p.m.;
III. Any person who acquires share of the company and become member of the company after dispatch of the notice and holding shares of the cut-off date i.e. 19th September, 2017 may obtain the login ID and password by sending a request at rajesh@gallantt.com. However, if a person is already registered with NSDL for remote e-voting then he can use his user ID and password for casting your vote;
IV. Member may note that:
a) The remote e-voting module shall be displayed by NSDL after the aforesaid date and time for e-voting and once the vote on a resolution is cast by the member shall not be allowed to change it subsequently ;
b) The facility for voting through ballot paper shall be made available at AGM.
c) The Members who have cast their vote by remote e-voting prior to the AGM may also attend the AGM but shall not be entitled to cast their vote again.
d) A person, whose name is recorded in the register of members or in the register of beneficial owner maintained by the depositories as on the cut-off only, shall be entitled to avail the facility of remote e-voting at AGM for the businesses set out in the notice.
e) The chairman shall, at the AGM, at the end of discussion on the resolution on which voting is to be held, allow voting with the assistance of scrutinizer, by use of 'Ballot Paper' for all those members who are present at the AGM but have not cast their votes by availing the remote e-voting facility.
f) The Scrutinizer shall after conclusion of voting at the Annual General Meeting, will first count the votes cast at the meeting and thereafter at least two witnesses not in the employment of the Company and shall make, not later than three days of conclusion of the AGM, a consolidated scrutinizer's report of the total vote cast in favour or against, if any, to the chairman or a person authorized by him in writing, who shall countersign the same and declare the result of the voting forthwith.
Pursuant to the provision of section 91 of the Act and Rules made there under and Regulation 42 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, Registrar of Members and Share Transfer Books of the Company will remain closed from Wednesday, September 20, 2017 to Tuesday, September 26, 2017 (both days inclusive) for the purpose of the Annual General Meeting.
A MEMBER ENTITLED TO ATTEND AND VOTE AT THE ANNUAL GENERAL MEETING ( THE 'MEETING') IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE ON A POLL INSTEAD OF HIMSELF AND THE PROXY NEED NOT BE A MEMBER OF THE COMPANY THE INSTRUMENT APPOINTING THE PROXY SHOULD , HOWEVER, BE DEPOSITED AT THE REGISTERED OFFICE OF THE COMPANY NOT LESS THAN FORTY-EIGHT HOURS BEFORE THE COMMENCEMENT OF THE MEETING.
A PERSON CAN ACT AS A PROXY ON BEHALF OF MEMBERS NOT EXCEEDING FIFTY AND HOLDING IN THE AGGREGATE NOT MORE THAN TEN PERCENT OF THE TOTAL SHARE CAPITAL OF THE COMPANY CARRYING VOTING RIGHTS. A MEMBER HOLDING MORE THAN TEN PERCENT OF THE TOTAL SHARE CAPITAL OF THE COMPANY CARRYING VOTING RIGHTS MAY APPOINT A SINGLE PERSON AS PROXY AND SUCH PERSON SHALL NOT ACT AS A PROXY FOR ANY OTEHR PERSON OR SHAREHOLDER.
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